As Project Coordinator for the Model OIC Diplomatic Simulation at Indonesian Computer University, I was thrilled to play a key role in creating a platform for young leaders to tackle pressing issues facing the Organization of Islamic Cooperation (OIC) by suggesting the theme “The Role of Youth Against Social Disparities”. This simulation empowered participants to understand OIC mechanisms, hone their diplomacy skills, and propose solutions to challenges affecting youth across the OIC's member states.
Project Summary
The OIC faces a unique demographic situation, with young citizens comprising a significant portion of its member states' populations. To address concerns around education, employment, and personal development facing these youth, our Model OIC aimed to:
- Increasing capacity for self-awareness in youth;
- Build and enhance knowledge of selected participants on thematic and contemporary issues;
- Provide opportunities for networking among youth;
- Enhance participant abilities to actively engage across cultures.
Project Coordinator's Role
- Leadership: Managed the project timeline, delegating tasks and ensuring our team achieved milestones.
- Communication: Coordinated closely with UNIKOM faculty, external speakers, and student participants for smooth logistics.
- Fundraising: Secured crucial sponsorship from PLN Indonesia, OIC Youth Indonesia, the UNIKOM Library, and Bank BJB, demonstrating broad support for our event.
- Problem-solving: Securing a suitable venue for the Model OIC Simulation program proved to be a major challenge. Many government venues were unavailable due to COVID-19 restrictions and ongoing renovations. Additionally, the large auditorium on campus was also unavailable due to renovations.
- Solution: I worked tirelessly to identify alternative venues on campus. I explored various options, considering factors such as capacity, accessibility, and audio-visual capabilities. After careful evaluation, I was able to secure a suitable location that met our needs.
- Result: Despite initial setbacks, the Model OIC was held successfully on campus. The event provided a valuable learning experience for all participants, allowing them to engage in meaningful discussions and develop their diplomatic skills.
Logistics and Coordination
- Venues: Worked with the UNIKOM campus to secure ideal locations for the opening ceremony, sessions, and closing events.
- Speakers: Invited impactful keynote speakers and panellists, ensuring a diverse range of expertise.
- Event Flow: Created detailed schedules and run-of-shows to ensure every aspect ran smoothly.
Budget Management
- Development: Created a detailed budget outlining event costs (speaker fees, catering, equipment, etc.).
- Cost-consciousness: Strategized to stay within budget, sourcing cost-effective vendors and negotiating where possible.
Partnership and Sponsorship Highlights
- UNIKOM: Collaborated closely with the Rector of UNIKOM - Prof. Dr. Ir. H. Eddy Soeryanto Soegoto, Directorate of Student Affairs – Andrias Darmayadi, S.IP., M.Si., Ph.D. and student organizations like the International Relations Department to ensure a well-coordinated event.
- External Organizations: We extend our sincere gratitude to The Directorate of Socio-Cultural and International Organizations of Developing Countries of Republic Indonesia – Mrs. Penny Dewi Herasati & Mr. Ari as the representative and coordinator of Overseas Indonesian Student’s Association Alliance for Asia-Oceania Region – Mr. Achyar Al Rasyid, Advisory Board Member For Peace Project (FPP) - Ms. Diandra Paramita Anggraini and Tatjana Tsafira as the President of Impactional.
- Sponsors: We are incredibly grateful to PLN Indonesia, OIC Youth Indonesia, the UNIKOM Library, and Bank BJB for their generous support. Their contributions made this project possible.
- ICYF (Potential): Engaged in positive discussions with representatives from the ICYF as follows: ICYF Vice President and Chairman Indonesia NYC – Mr. Tantan Taufiq Lubis, MOIC General Coordinator ICYF – Mr. Yunus Colak, and President of OIC Youth Indonesia – Mrs. Astrid Nadya Rizqita exploring potential future partnerships.
Results and Impact
- Participation: Welcomed approximately 200 engaged student delegates from various academic backgrounds.
- Awards: Recognized the best and outstanding participants, encouraging continued leadership development.
- Knowledge-building: Panels and simulations deepened understanding of OIC functions and key issues.
- Networking: Created a platform for future collaborations among student leaders across Indonesia.
- Feedback: Received positive comments praising the event's organization and impact.
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